RICHLAND COUNTY MONTANA
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Document Standards

67th Legislature HB 49-1- Montana State Legislature has been passed and has an effective date of July 1st, 2021. 
This bill increases the per page fee for recorded documents. Starting July 1st, 2021, documents will increase from $7.00 per page to $8.00 per page.

Document Standards 7-4-2636 MCA

All documents that are acknowledged as having been executed prior to April 28, 2007 are accepted for recording as a standard document. The fee will be $8 per page.
Any documents executed after April 28, 2007 will have a fee of $8 per page. An additional fee of $10 per document will be charged for all non-conforming documents.
To be considered conforming, unless accompanied by the fee required in 7-4-2637(2), all documents submitted for recording must meet the following requirements:
  1. Margin requirements are: 3 inches at top of 1st page, at least 1 inch at top of all subsequent pages, 1 inch at bottom of each page, at least 1/2 inch on sides of each page. If an insignificant portion of the signature (such as the "tail-end" of the last letter) is in the margin the document will be standard. If a portion of the signature in the margin is a designation such as: Sr., Jr., II, III, POA or Attorney-In-Fact; these designations will be considered significant and cause the document to be non-standard.
  2. Include the name and mailing address of the person to whom the document is to be returned in the margin in the upper left-hand corner of the 1st page of each document which may be legibly printed in ink or typed. The document is non-standard if no return address is included in the upper left-hand corner of the 1st page. Documents will be returned to the address written on the document. No exceptions! If the submitter would like the document sent to an alternate address, they must write it on the document before recording.
  3. Except for page numbers or other administrative information or designations all margins must be clear of all markings. The document standards committee has determined that other designations may be:
    1. Form numbers
    2. Form names
    3. Last date form updated
    4. Fax transmittal information
    5. Tribal information
    6. Initials
    7. Barcodes
    8. Order numbers
    9. Name of lending institution
  4. The document must be legibly printed or typed in blue or black ink on white paper that is either 8 1/2 by 11 inches or 8 1/2 by 14 inches in size. Addresses of grantees must be in blue or black ink when legibly printed in. A whole document legibly printed in blue or black ink, meeting all other document standards, is a standard document. A whole document that is written in cursive is non-standard.
  5. If a document conveys an interest in real property, a legal description of the property must be provided. Documents that convey an interest in real property may include, but is not limited to, the following:
    1. Deeds
    2. Contracts for deed
    3. Reconveyances
    4. Deeds of trust/trust indentures / mortgages
    5. Easements
    6. Declarations of homestead
    7. Any document requiring an RTC
    8. A street address is not a legal description of the property, nor is a deed reference. The full metes and bounds description; subdivision with lot number or certificate of survey number must be included on the document.
      Substitutions of Trustee do not need a legal description, just a reference to a previously recorded document.
  6. Provide the names of the parties to the conveyance on the 1st or 2nd page of any document with more than one page.
An acknowledgment by a notary is exempt from the color and margin requirements of this section. The notary seal must be legible.
An officially certified court or other government document, whether from an in-state or out-of-state office, is exempt from the provisions of this section. Government documents include Department of Transportation documents and Declaration of Intent to Declare a Mobile Home real property. These documents will always be considered standard.
A document which includes highlighting is a non-standard document. Be sure to put in the note field of your program that the document contained highlights which may not show up on the scanned image and microfilm.



New Recording Fees Effective July 1, 2021

Pages
Fee
Non-Conforming
1
$8.00
$18.00
2
$16.00
$26.00
3
$24.00
$34.00
4
$32.00
$42.00
5
$40.00
$50.00
6
$48.00
$58.00
7
$56.00
$66.00
8
$64.00
$74.00
9
$72.00
$82.00
10
$80.00
$90.00
11
$88.00
$98.00
12
$96.00
$106.00
13
$104.00
$114.00
14
$112.00
$122.00
15
$120.00
$130.00
16
$128.00
$138.00
17
$136.00
$146.00
18
$144.00
$154.00
19
$152.00
$162.00
20
$160.00
$170.00
21
$168.00
$178.00
22
$176.00
$186.00
23
$184.00
$194.00
24
$192.00
$202.00
25
$200.00
$210.00
26
$208.00
$218.00
27
$216.00
$226.00
28
$224.00
$234.00
29
$232.00
$242.00
30
$240.00
$250.00
Privacy Policy
CODE RED
  • Home
  • Departments A-F
    • Airport >
      • DBE Program
      • Tarmac Delay Contingency Plan 2017
    • Building >
      • ADA
      • Building Permit
      • Downloadable Documents
      • Fees
      • General Q&A
      • Inspection Information
      • Occupancy Permits
    • Clerk & Recorder >
      • Document Standards
      • Elections
      • Polling Place Locations
    • Clerk Of District Court >
      • Marriage Licenses
      • Jury Duty Information
      • Court Calendar
    • Commission On Aging >
      • COA Advisory Council
      • Home Delivered Meals >
        • Forms
        • Frequently Asked Questions
      • Senior Centers
      • Congregate Meals >
        • Weekly Menus
      • Commodity Supplemental Food Program >
        • Frequently Asked Questions
        • Commodity Food Tips and Recipes
      • Homemaker Services
      • Health Screenings
      • Footcare
      • Respite Care
      • SHIP Program (Medicare)
      • Transportation
      • Employment Opportunities
      • Volunteer Opportunities
      • Arthritis Management/Exercise Programs
      • Helpful Resources
      • Home Health & Respite Servies
      • Veterans Services
      • Assisted Living
      • Low Income Housing
      • Dental, Vision, Hearing & Health
      • Home Repair, Heating, Weatherization, and Utility Assistance
      • Misc. Help, Programs & Credits
      • Steps for Identity Theft Victims
      • Articles Of Interest
    • Conservation District
    • Commissioners
    • County Attorney >
      • Crime Victims
      • Duties & Powers
      • Law Enforcement
      • Legal Research
      • Witnesses
    • Disaster & Emergency Services >
      • CodeRed Emergency Notification
      • Disaster Preparedness
      • Community Information
      • Evacuation >
        • Disaster Instruction
        • Siren Alert
        • Winter Storms
      • Hazardous Materials >
        • Disposal of Electrical Appliances
        • Inventory Reporting
        • Mercury Products
      • Kids & Emergencies
      • Local Emergency Planning Committee >
        • Board of Health
        • Planning Board
        • Safety Committee
      • Multi-Hazard Mitigation Plan
    • District Judge
    • EMS / Ambulance
    • Extension Office
    • Fair
  • Departments G-Z
    • Health Department >
      • 2025 Measles Information
      • Fall 2024 Flu Shot Clinics
      • Public Health Accreditation
      • Communicable Disease
      • Environmental Health >
        • Licensed Establishments
        • Junk Vehicle
        • Farmer's Market & Other Food Sales
        • E-Waste
        • Environmental Complaints
        • Water Quality
        • Air Quality
        • Septic Systems
        • Subdivision Review
      • Immunizations
      • WIC
      • Volunteers in Action MT
      • Family Planning
      • Chronic Disease >
        • Tobacco Use Prevention
        • Montana Asthma Program
        • Montana Cancer Control Program
      • Behavioral Health
      • Board of Health
      • Staff Directory
    • Justice Court >
      • Paying Tickets
      • Court Calendar
    • Library >
      • Learn More About Us >
        • Staff
        • Our History
      • My Library >
        • My Card Catalog
        • Let's Go Digital
        • Print from Anywhere
      • Newsworthy >
        • News
        • Programs & Events
        • 1000 Books Before Kindergarten
        • 100 Books Before Graduation
    • Museum
    • Planner >
      • Appendices
      • Zoning Commission
    • Public Works >
      • Maps
      • Permits
      • Landfill
      • Floodplain Management
    • Sheriffs Office >
      • 9-1-1 Dispatch
      • Crime Prevention
      • Detention Centers
      • Law Enforcement Association
      • Sidney Police Department
    • Superintendent of Schools
    • Transportation >
      • Schedule Your Ride
      • About Us
      • Service Area, Schedule & Fares >
        • Special Transit Trip(s)
      • How Are We Doing?
      • Transportation Advisory Committee
      • Employment Opportunities
      • Accessibility
      • Complaint Procedures
      • Frequently Asked Questions
      • Terms Of Use
      • Privacy Policy
    • Treasurer
    • Weed District
  • Documents
  • Residents
    • Communities in Action
    • Schools
    • Weather
    • Drivers License